For recruitment companies
We build the system that captures candidate and client enquiries from your website and campaigns, qualifies them, keeps follow-up moving and turns call notes into CRM records automatically. Your consultants review and approve. The system does the typing.
A demonstration of the workflow we build for recruitment companies. Names and details are illustrative.
Sound familiar?
Owners and operations directors of recruitment companies with 10 to 75 staff
A consultant takes a good vacancy brief on the phone, then spends the afternoon on other calls. The notes sit in a pad or a chat message. By the time the job is in the CRM, half the detail has gone.
A candidate applies through the website or a job board at 7 pm on a Thursday. Nobody sees it until Monday. By then a competitor has spoken to them twice.
Every applicant and every new-business enquiry gets the same first response, so a strong candidate or a live vacancy sits in the same queue as someone who is not ready to move.
Three candidates, one hiring manager, two rounds. Every slot is an email, a reply and a calendar check. A resourcer spends part of every week on admin instead of sourcing.
The client asks where things stand. The consultant pieces it together from the CRM, the inbox and a colleague's memory, then writes it up by hand.
Job board spend, paid search and organic traffic all produce applications, but when a placement lands nobody can say with confidence what actually drove it.
The connected system
Each part does one job well and hands off to the next automatically, so a candidate or a client enquiry never sits in a queue nobody is watching.
A site built to convert both sides of the desk: candidates applying and clients raising a vacancy, with pages that actually rank for the roles you fill.
Google and Meta campaigns aimed at candidates actively looking and clients with an open vacancy, feeding the same lead infrastructure as job boards and referrals.
Applications, vacancy enquiries and job board leads land in one place instead of scattered inboxes, tagged by desk, role and source.
Drafts vacancy briefs from call notes, files them in the correct CRM fields, and drafts client and candidate replies for a consultant to check.
Candidate replies out of hours get an answer the same evening. Consultants stop carrying a follow-up list in their heads.
Candidates and client enquiries are asked what actually matters, availability, salary expectations, role scope, so a consultant opens a qualified conversation, not a blank form.
Interview slots are collected from the candidate and the hiring manager, offered and confirmed automatically, with reminders sent to both sides.
Candidates who are not ready and clients who are not hiring yet are kept warm on a schedule, so the pipeline is still there when the timing changes.
Every application and vacancy enquiry is tagged to its channel, so you can see which source is actually filling desks.
What we build
01
Call notes or a transcript go in. A structured brief in your template comes out, with missing fields flagged. On approval the job, contact and terms are written to your CRM.
OutcomeBriefs get into the CRM while the detail is still fresh.
02
Applications from the website, job boards and campaigns are answered promptly, asked the questions that matter for the role and logged against the right vacancy.
OutcomeStrong candidates get a fast reply instead of a queue.
03
The system collects availability from the candidate and the hiring manager, offers slots and confirms the booking. Reminders go out automatically.
OutcomeInterviews get booked without a consultant playing calendar tennis.
04
When a client asks for a progress update, the system drafts one from the live CRM record: candidates submitted, stages, feedback and next steps. The consultant edits and sends.
OutcomeClient updates start from the live record rather than memory, and go out after a consultant has checked them.
Powered by SuperIntern
Through our partnership with SuperIntern: a per-person AI assistant for the people answering enquiries, working inside the system above.
In partnershipAn AI intern for the consultant drafting candidate and client emails and keeping interviews on track.
Partner link: OnlineWith.ai works in commercial partnership with SuperIntern. Your price is unchanged. Partnership disclosure.
What changes
Consultants spend their day briefing clients and speaking to candidates, not re-typing what they already know.
Records are filled in the same way every time, with missing fields flagged rather than left blank, and a consultant checks each one.
Evening applications, ignored availability requests and quiet candidates are picked up and followed on a schedule you set. A consultant is handed the thread only when a decision is needed.
We connect to the CRM, inbox and calendar you already run. There is nothing new for your consultants to log into.
Services
Start with one part or design the whole system. Each service has a starting-from price on the pricing page.
AI and automation · Starting from £5,000
AI business automation built around your documents, tools and rules: agents and workflows that run the repeatable work, so your team handles the judgement calls.
AI systemsDigital infrastructure · Starting from £3,500
Lead capture, routing and follow-up built around your sales process, so every enquiry reaches the right person with the right information at the right time.
Lead & Sales SystemsDigital infrastructure · Starting from £5,000
Strategy, design and custom development for businesses that need a website to carry real commercial weight, with lead capture connected from the outset.
WebsitesGrowth · Starting from £2,500
Technical fixes, keyword architecture and content built around the searches your buyers run when they are ready to act, not vanity traffic.
SEOGrowth · Starting from £2,500
Entity clarity, structured data and answer-focused content built so AI assistants can understand your business accurately and have a reason to cite it.
AI searchGrowth · Starting from £2,500
Account architecture, tracking and landing pages built properly from the start, so budget goes toward the searches that signal real intent.
Google AdsGrowth · Starting from £2,500
Campaign architecture, creative strategy and lead funnels built properly from the start, with tracking and follow-up wired in so leads do not go cold.
Meta AdsInvestment
Every project is scoped to the desks, tools and volume you actually run. A first implementation often starts with one part of the system, usually lead infrastructure or the CRM handoff, and expands once it proves itself. Pricing is an implementation fee for the build, plus optional ongoing support quoted separately once scope is agreed on the strategy call.
Consultants keep every decision about people. The system never shortlists, rejects or ranks a candidate, never sends an offer and never contacts a client on a live matter without review. It drafts, books, chases and files, shows where each fact came from and asks a person rather than guessing. Personal data is limited to what the task needs and stays isolated to your business.
What you get on the call
Why trust us
OnlineWith.ai is a brand of SLP Media Ltd, a Bath company with 12 five-star Google reviews for its website, advertising and design work.
5.0
Reviews are for SLP Media Ltd, the company behind OnlineWith.ai.
Luca was very professional from start to finish. All the changes that I asked for, and some recommendations he made were all carried out. I can’t fault his service.
Steven Plater
SLP Media Ltd designed a website for my agency and we are super pleased with the result. Hidden gem in the world! He was very helpful, informative and affordable. We will continue work with SLP Media Ltd for our ongoing media requirements. Highly recommend!!
Md Mafiqul Islam Mukul
Luca designed our new website and we are super pleased with the result. He was very helpful, informative and affordable. Highly recommend, we will continue work with Luca for our ongoing media requirements.
Stephen Carter
Luca was fantastic in assisting my 3D printing firm begin our first ad campaign. It has allowed us to grow our business so much faster than we expected. Thank you SLP Media!
Gabriel Davis West
The website for our caravan was designed by SLP Media Ltd. We are very pleased with the content of the webpage; it showcases our caravan located at Waterside, Devon. The enquiry form was recommended and allows people to contact us easily.
Christine Reed
I’ve had a website built by Luca and Seb. They are both very honest lads and genuine people. Honestly can’t recommend them enough.
Peter Rigby
Selected work
French restaurant · Preview build
A traditional French bistro in Montmartre with a full menu, wine list, gallery and table reservations.
View project
Property investment
A UK property investment firm site explaining its commercial-to-residential conversion model and taking investor enquiries.
View project
Driveways & landscaping
A resin driveway and landscaping company site covering services across Bath, Bristol and Somerset, built around free quotes.
View projectGood questions
We build around the CRM your desks already run, alongside your job boards, website, inbox and calendar. We are not tied to one CRM, so we confirm the exact connection on the strategy call and tell you before you commit if anything needs a bespoke connector.
It stays in your CRM, inbox and calendar. The system reads and writes under your permissions and uses only the personal data the task needs. Your data is never mixed with another client's.
They will if it removes typing rather than adding a step. The system works inside the tools they already open, and the consultants who will use it test it before launch and are there when it goes live.
Every decision about a candidate or a client. Shortlisting, rejections, offers, fee negotiations and anything sent to a client on a live matter are reviewed by a consultant. The system prepares the work and asks for the approval.
Each project is scoped on the strategy call around what your desks actually need, then quoted as an implementation fee with optional ongoing support. There is no fixed menu of prices to pick from; the proposal sets out exactly what is included.
One named process owner, usually an operations director or senior consultant, for around an hour a week during the build. We also need CRM access and a handful of real examples of the workflow. A first phase is typically the fastest to launch, with the rest of the system connecting in afterwards.
Reading
A pillar guide is coming that goes deeper on the tools recruitment companies are adopting: lead follow-up, candidate response automation, interview booking, candidate generation, Google Ads, Meta Ads and SEO for recruitment websites.
AI tools
A category-by-category look at AI tools recruitment companies actually use: drafting, call notes, personal assistants, CRM features and custom agents.
Comparisons
Intent versus demand generation for estate agencies, recruiters and sales teams, with infrastructure needs, budgeting logic and a comparison table.
Lead generation
The anatomy of a lead follow-up system: capture, first response, qualification, cadence, channels, UK consent rules and where AI assistants fit.
Automation
How to separate predictable CRM rules from tasks that need language understanding, and design a reliable handoff between automation, AI and people.
AI for business
A practical guide to custom AI systems: what sits beyond a chatbot, when bespoke work makes sense, and how to choose a valuable first workflow.
Automation
A practical test plan for business AI agents covering evidence, permissions, tool failures, human approval and model changes.
Your next step
Thirty minutes with the person who would scope and build the system. Your acquisition, lead handling and AI opportunities mapped, and a straight answer on fit and price.
No slides, no obligation. If it is not a fit, we say so.